Software for landscaping business owners who answer for the margin
Choosing software for a landscaping business is a decision about three numbers: how far apart your estimators price the same job, how much margin survives between the signed proposal and the finished job, and how many days a client waits for a quote. Landscapeestimating is built to move all three, from one cost library, one estimate and one job budget.
The decision
What owners and managers should expect from the software.
What an owner or GM should expect from landscaping software
Most companies already run something for scheduling and invoicing. The gap is usually earlier, in the estimate, which is where the price and therefore the margin are set.
- Consistency: two estimators, one property, one price.
- Margin: overhead recovery and target margin on every line, then proof after the job.
- Speed: proposals out the same day, signed online.
- Control: approvals on large bids and reports per estimator.
Consistency
One price for one property, whoever quotes it.
Consistent pricing across every estimator
When each estimator keeps a personal spreadsheet, two quotes for the same property can land 20 percent apart, and the client notices before you do. In Landscapeestimating every estimate draws from the company cost library: materials, labor rates, production rates in sq ft per man-hour, equipment, disposal, overhead recovery and target margin. Assemblies carry your standard method, for example "Sod install" always includes soil prep, sod with waste, rolling, watering-in labor and disposal of old turf. A new hire prices the way your best estimator does from their first week. Methods for setting those rates are in landscape production rates.
Margin leaks
Where margin goes on a typical job, in arithmetic.
Where margin leaks, in arithmetic
Worked example on a $10,000 enhancement job priced at a 20 percent target margin ($2,000). The numbers are illustrative; your job costing shows your own.
| Leak | Math | Margin left |
|---|---|---|
| Priced as intended | $10,000 x 20 percent | $2,000 |
| Labor underestimated by 10 man-hours | 10 x $45 loaded rate = $450 | $1,550 |
| Mulch waste left out, 1.5 cu yd | 1.5 x $38 = $57 | $1,493 |
| Disposal charged as one load, two hauled | $120 | $1,373 |
In this example the job still looks profitable, but it delivered 13.7 percent instead of 20. Landscapeestimating addresses each line in two places: assemblies and waste factors prevent the omission when pricing, and job costing on the Company plan shows estimate versus actual per line once crews log hours and materials. Details are on landscape job costing software.
Speed
Proposals sent and signed on the day you measure.
Same-day proposals that clients sign online
Measurement from satellite imagery removes the drive-out for turf, beds and edging, and the proposal is generated from the estimate: logo, colors, traced map, scope, good / better / best options and optional add-ons. The client signs online, you see sent, viewed and signed, and a deposit request link follows the signature on Company and above. For hardscape, verify critical dimensions on site before ordering, since tree cover and imagery date can affect a traced edge. The flow is described end to end on landscape estimating software.
Control
Guardrails and reports for teams with several estimators.
Guardrails for companies with several estimators
On the Operations plan, margin guardrails stop a bid below your minimum margin or above a set amount from going out until a manager approves it. Margin reports split by estimator, service line and branch show who prices well and where rates need attention. Branches, up to ten, each keep their own cost library. How this fits alongside the rest of your stack is on landscape management software, and the lead-to-signature pipeline is on crm for landscapers.
Plans
Which plan matches the size of your estimating team.
Plans by the size of the estimating team
Billing is per company, not per user, and every paid plan includes unlimited proposals.
- Crew, $129 per month: 2 estimator seats, 60 satellite measurements, cost library, branded proposals with e-sign.
- Company, $299 per month: 6 seats, 250 measurements, assemblies, options, deposits, job costing, QuickBooks Online export, AI scope writer.
- Operations, $649 per month: 15 seats, 800 measurements, up to 10 branches, guardrails and approvals, margin reports, API access and webhooks.
- Enterprise: SSO, audit log, uptime SLA and cost library migration from spreadsheets. Talk to sales.
FAQ
- How long before the software pays for itself?
It depends on your volume and your current leaks. Measure one month of estimates with job costing and compare estimate versus actual; the margin report shows the gap in dollars rather than as an opinion.
- Can we migrate our spreadsheet rates?
Yes. You can enter rates directly on any plan, and Enterprise includes cost library migration from spreadsheets as part of onboarding.
- Does it replace our accounting system?
No. Accepted jobs and invoices export to QuickBooks Online, which stays your system of record for accounting.
- Who in the company uses it?
Estimators and sales staff build and send proposals, crew leads log hours and materials, and owners and managers read margin reports and approve large bids.
Get started
Set the price once, correctly, for every estimator
Load your cost library, send same-day proposals and see the real margin on every signed job.