Landscape estimating software that measures, prices and gets the signature
Landscapeestimating is landscape estimating software built around one flow: search the address, trace the property on satellite imagery, price every line from your own cost library and send a branded proposal the client signs online. The number the client signs becomes the job budget, so the estimate is checked against what the crew actually used.
The problem
Why estimates are slow and where time goes.
Why a landscaping estimate still takes three days
Most estimates are slow for the same reasons: a drive to the site with a measuring wheel, numbers copied into a spreadsheet at night, production rates guessed from memory and a plain PDF that goes out after the client has already called someone else. Two estimators in the same company can price the same property far apart, and nobody finds out whether the estimate was right until the season is over.
- Measuring takes a site visit that often is unnecessary for turf, beds and edging.
- Spreadsheets drift: every estimator keeps a slightly different copy of the rates.
- Waste, delivery and disposal get forgotten on small jobs, and those are where margin leaks first.
- After the job, hours and materials never get compared to the estimate.
The flow
Each step from address to signed proposal.
From address to signed proposal in one flow
Each step feeds the next, so nothing is typed twice.
- Measure: trace turf, beds, hardscape, edging and trees on aerial imagery; square feet, linear feet and counts calculate live, one layer per service.
- Price: measurements flow into line items from your lawn care pricing calculator, with materials, labor at your production rates, equipment, disposal, overhead recovery and target margin.
- Build: assemblies turn one measurement into a full set of lines, with waste factors and visit counts per season for maintenance.
- Propose: a branded proposal with your logo, colors, the traced map, scope of work, good / better / best options and optional add-ons.
- Sign: the client opens the proposal online, picks an option and e-signs; you see sent, viewed and signed as it happens.
- Track: the accepted estimate becomes a job budget, and crews log hours and materials against it.
Worked example
A mulch and edging estimate calculated line by line.
A landscaping estimate example, line by line
Worked example for a mulch bed refresh with edging. The beds trace at 1,840 sq ft and the edging at 420 linear ft. The assembly "Mulch bed refresh" applies 3 in. depth, a 5 percent waste factor, spreading at 150 sq ft per man-hour, edging at 100 linear ft per man-hour and a loaded labor rate of $42 per hour. Your own rates replace these the day you enter them.
| Line | Quantity | Math | Cost |
|---|---|---|---|
| Mulch, 3 in. depth | 18 cu yd | 1,840 sq ft x 0.25 ft / 27 = 17.0 cu yd, plus 5 percent waste, rounded up | $684.00 at $38 per cu yd |
| Spreading labor | 12.3 man-hours | 1,840 / 150 | $516.60 |
| Edging labor | 4.2 man-hours | 420 / 100 | $176.40 |
| Delivery | 1 load | flat rate from the library | $85.00 |
| Direct cost | $1,462.00 | ||
| Overhead recovery, 15 percent | $219.30 | ||
| Price at 20 percent target margin | $1,681.30 / 0.80 | $2,101.63 |
The estimator never touches the arithmetic. Change the depth to 2 in. and every line that depends on it recalculates, including the delivery count.
Consistency
Keeping measurement and pricing in the same place.
Landscape takeoff software and pricing that agree with each other
Measurement tools stop at square footage, and many business suites treat the estimate as a form inside a CRM. Landscapeestimating keeps the landscape takeoff software and the pricing math in the same place, so a traced area can only be priced one way: with the rates your company approved.
- One cost library per company, and per branch on the Operations plan.
- Production rates in sq ft per man-hour, so labor follows the size of the job instead of a guess.
- Assemblies carry your standard method, so a new estimator prices a sod install the same way your most experienced one does.
- The AI scope writer turns short notes such as "refresh beds front and side, edge, 3 in. mulch, trim 6 shrubs" into a clean scope of work mapped to library items.
Hardscape jobs follow the same flow with base depth and options per material; the landscape construction estimating software page walks through a patio. Estimators who price in the field can do all of this from a phone, as described on the lawn care estimate app page.
After signing
Checking whether the estimate matched the real job.
Job costing that tells you whether the estimate was right
On the Company plan and above, the signed estimate becomes the budget for the job. Crews log hours and materials, and every line shows estimate versus actual. Margin reports roll up per job and per estimator, which is how production rates get corrected with real numbers instead of opinions. Accepted jobs and invoices export to QuickBooks Online, and every estimate exports to CSV whenever you want it. Read more on landscaping invoice software.
FAQ
- How accurate are satellite measurements?
Measurements come from aerial imagery, so they are as good as the image: tree cover can hide bed edges and the imagery date may predate a recent change. For turf, beds and edging the traced figures are a reliable basis for pricing; for hardscape and anything built to a dimension, verify critical measurements on site before you order material.
- Can I use my own prices and production rates?
Yes. The cost library holds your materials, labor rates, production rates, equipment, disposal, overhead recovery and target margin. Nothing is priced from a national average.
- How many proposals can we send?
Every paid plan includes unlimited proposals. Plans differ by estimator seats, satellite measurements per month and features such as assemblies, job costing and branch libraries.
- Can I try it before creating an account?
Yes. The estimator demo on the site measures and prices a real property with no card needed. It is a one-time demo, and the plans on the best landscaping software page start at $129 per month.
Get started
Price your next property with your own numbers
Create your account, load your rates and send your first proposal the same day you measure. Billing is per company, not per user, and you can cancel anytime.