Landscape bidding software for commercial maintenance contracts
Commercial bids are won on accuracy and speed at the same time. Landscapeestimating is landscape bidding software for contractors who bid HOA communities, office parks, retail centers and municipal properties: measure acres of turf and miles of edging from satellite imagery, price a full season of visits from your own cost library, and send a clear bid package the property manager can approve online. Next year, you open last year's bid, update the rates and send the rebid the same day.
Large sites
Tracing big commercial properties by layer and zone.
Measuring large commercial properties without a site crew
A thirty-acre HOA with common areas, medians, ponds and entrance beds used to mean a day on site with a wheel. In Landscapeestimating you trace it on aerial imagery by layer: mowable turf, slopes, bed areas, hard edges, trees and shrubs. Areas and lengths compute live, so you see the total mowable square footage while you trace, and you can split the property into zones that match how your crews route the work.
- Separate layers for turf, slopes, beds, medians and detention areas
- Zones per building, phase or entrance, each with its own subtotal
- Counts for trees, shrubs and irrigation heads that drive pruning and inspection lines
- Imagery-based measurement, with a site walk recommended where tree cover hides edges
Annual contracts
Pricing a full season with visit counts per service.
Pricing multi-visit annual maintenance contracts
Commercial maintenance is priced by the season, not the visit. Each line in the estimate carries a visit count: mowing weekly for the growing season, edging every other visit, fertilization five rounds, spring and fall cleanups, mulch once. Worked example: 180,000 sq ft of turf at a production rate of 20,000 sq ft per man-hour is 9 man-hours per visit; 30 visits is 270 man-hours for mowing alone before trimming and blowing. The bid shows the season total and the monthly installment the client pays, so the number a board votes on matches your labor plan.
- Visit counts per service per season, with seasonal start and end
- Monthly installment view for annual contracts
- Optional add-ons (seasonal color, irrigation checks, snow standby) the client can accept separately
- Overhead recovery and target margin applied consistently to every line
Rebids
Starting next season's bid from last year's work.
Fast rebids every year from last season's bid
Most commercial contracts come back for bid every year or two. Because the traced map, zones and line items are saved with the property, a rebid starts from last year's work, not from a blank sheet. Update labor rates and material costs in the cost library, adjust visit counts if the scope changed, and every line reprices. On Operations, margin reports per service line show which properties earned what you bid, so the rebid reflects real results from landscape job costing software.
- Copy a bid to a new season with the map and zones intact
- Library-wide rate changes flow into every open estimate you choose to update
- Compare this year's bid to last year's line by line
Bid package
What property managers see when they compare bids.
A bid package property managers can approve
Property managers compare several bids side by side, so clarity matters. The branded proposal includes the traced map with zones, a scope of work per service with visit counts, good / better / best service levels, optional add-ons and your terms. The client views it online, picks a level and signs. Status tracking shows when it was sent, viewed and signed, so you know when a board has opened your bid. For the full proposal flow, see landscaping proposal software.
- Service levels, for example standard, enhanced and premium maintenance
- Scope written per zone, readable by a board member without a glossary
- E-sign with a deposit request link on Company and above
Margin control
Approval before a large bid goes out.
Margin guardrails for large commercial bids
When one bid is worth more than a truck, a second pair of eyes helps. On the Operations plan you set margin guardrails and manager approval above a set amount, so a bid below target margin or above a dollar threshold waits for approval before it goes out. Estimators keep working, and owners keep control of the numbers that matter. Measurements come from the same engine as our landscape takeoff software, and smaller residential jobs go out through landscaping quote software in the same account.
FAQ
- Can I bid HOA and municipal properties with several zones?
Yes. You trace the property once and split it into zones, each with its own services, visit counts and subtotal. The bid shows totals per zone and for the whole contract.
- How do I handle rebids each year?
Copy last season's bid, update rates in the cost library and adjust any scope changes. The map, zones and lines carry over, so a rebid takes a fraction of the original time.
- Does the software support installment billing for annual contracts?
The bid shows the season total and the monthly amount. Accepted jobs and invoices export to QuickBooks Online on the Company plan and above, where your billing runs.
- Is satellite measurement accurate enough for commercial bids?
For turf, beds and edging on clear imagery, yes. Tree canopy and older imagery can hide recent changes, so we recommend a site walk for areas under cover and for any hardscape work.
Get started
Put your next commercial bid through one flow
Measure the site, price the season and send a bid the board can sign online. Create your account and bring your own rates.