Landscaping invoice software connected to the estimate you sold
Invoicing is easy to get right when the invoice starts from the number the client signed. In Landscapeestimating, a signed proposal becomes the job budget, crews log hours and materials against it, each line shows estimate against actual, and accepted jobs and invoices export to QuickBooks Online. It is landscaping invoice software and job costing in one place, tied to the estimate instead of retyped from it.
Job budget
How the signed option becomes the job budget.
From signed proposal to job budget
When the client signs, the option they chose becomes the budget for the job: every line keeps its quantity, material cost, labor hours and price. Nobody rebuilds the job in a second system, so the crew is measured against the same numbers the estimator priced in the lawn care pricing calculator.
- Budget per line with quantity, materials and man-hours
- Selected option and add-ons carried over from the signed proposal
- Traced map from the lawn measurement tool kept with the job
Variance
Where each job gained or lost margin by line.
Estimate vs actual, line by line
Crews log hours and materials used on each job. The job view compares them with the estimate per line, so you see where margin went. Take the Best option from the landscaping estimate example: 19 man-hours priced at $50 each, $2,424 sold. If mulch takes 14 man-hours instead of the 12 priced, labor cost rises by $100 and margin on the job falls from $606 to $506, from 25 percent to about 21 percent of the price. Seeing that on one line tells you whether the production rate, the bed depth or the crew needs attention.
- Hours and materials logged per job and per line
- Variance in hours and dollars against the estimate
- Margin per job and per estimator
Margin reports
Results by estimator, service line and branch.
Margin reports that improve the next estimate
Job costing is included on Company and above. On Operations, margin reports break results down per estimator, service line and branch, so you can see which services consistently run over and which estimators price below target. Adjust the production rate in the library and the next estimate carries the correction. More on this in landscape job costing software.
QuickBooks
Sending accepted jobs and invoices to your books.
QuickBooks Online export of accepted jobs and invoices
On Company and above, accepted jobs and invoices export to QuickBooks Online, so your bookkeeping starts from the signed amount and the line descriptions your client already saw. Every plan also exports estimates to CSV, and calendar export places scheduled jobs in the calendar your team already uses. On Operations, API access and webhooks connect Landscapeestimating to other systems you run.
- QuickBooks Online export of accepted jobs and invoices
- CSV export on every plan
- Calendar export for scheduled work
- API access and webhooks on Operations
Deposits
Deposits and invoices tied to the signed option.
Deposits and invoices that match the proposal
Signed proposals on Company and above can carry a deposit request link, so the deposit is tied to the correct job from the start. The final invoice reflects the option and add-ons the client chose on the landscaping proposal software page, which avoids the back-and-forth that follows when an invoice does not match what the client remembers signing.
Who uses it
How owners, estimators and office staff use it.
Who uses job costing and invoicing day to day
The owner reads margin per job and per estimator to decide which work to chase next season. The estimator checks estimate against actual on jobs they priced and adjusts production rates in the library. The crew lead logs hours and materials against the budget, and the office exports accepted jobs and invoices to QuickBooks Online instead of retyping them. Everyone works from the same job record, which starts with the traced map and the signed option.
FAQ
- Does Landscapeestimating replace my accounting software?
No. It handles estimates, proposals, job budgets and job costing, then exports accepted jobs and invoices to QuickBooks Online, where your bookkeeping continues.
- Which plan includes job costing and the QuickBooks export?
Company, at $299 per month or $249 per month billed yearly, includes job costing and QuickBooks Online export. Operations adds margin reports per estimator, service line and branch.
- Can I export my data if I use another accounting system?
Yes. CSV export is included on every plan, and Operations includes API access and webhooks.
Get started
Know your margin on every job, not just the ones you check
Sell from your own numbers, track the crew against them and send the accepted job to QuickBooks Online without retyping.