Lawn care contract software for 12 month lawn care contracts and maintenance agreements
LandscapeEstimating is lawn care contract software for US lawn and landscape maintenance companies. You trace the turf, beds and edging on satellite imagery, set how many visits the season has, and the contract prices from your own rates: a season total and a per-visit price on one proposal. The client picks an option and signs online, and you get notified the moment they do. Plans start at $129 a month per company.
The problem
Contracts priced from habit lose money all season.
Why maintenance contracts go wrong before the first mow
A maintenance contract is 28 or 30 small jobs sold at once. If the per-visit price is $6 too low, you don't lose $6. You lose $6 on every visit, on every property, for the whole season, and you only find out in August when the labor report looks wrong.
Most lawn care companies price contracts the same way: a quick look at the lot, a number that feels right for that size of yard, a template in Word or a free contract form, and a signature on paper or in an email reply. It works until the crew starts timing the visits.
- Turf area guessed from the street, so a quarter-acre lot is priced like a sixth of an acre
- Edging, bed weeding and blowing left out of the per-visit price because nobody measured them
- A season total that doesn't match the visit count once you add early spring cleanup and leaf visits
- Signed contracts scattered across email threads, with no record of which option the client chose
How it works
From address to signed season contract.
How lawn care contract software works in LandscapeEstimating
The measuring, the visit math and the signature happen in one place, so the number the client signs is the number your rates produce.
- Search the property address and trace the turf, beds and edging on the satellite map
- Mark the estimate as maintenance and enter the visits in the season, for example 28 weekly mows from April to October
- Each traced layer prices from your cost library: mowing per visit, edging per foot, bed weeding, fertilizer rounds, with your labor rate, overhead and margin
- Per-visit charges such as trailer or dump fees multiply by the visit count; one-time items such as spring cleanup are priced once
- The proposal shows the season total and the price per visit, with good, better and best options and add-ons on the Company plan
- The client signs online, chooses an option, and on Company you can send a deposit request link the moment it's signed
Per visit
The price of one visit times the season.
How a 12 month lawn care contract is priced per visit
Take a typical suburban property: 9,200 square feet of turf, 640 linear feet of edging and 1,100 square feet of beds. Your production rates set mowing at 28 minutes, string trim and edging at 12 minutes, blowing at 6 minutes and a bed weed check at 8 minutes, and your crew rate with overhead and margin built in comes to $81 an hour.
| Line | Per visit | Visits | Season |
|---|---|---|---|
| Mowing 9,200 sq ft | $37.80 | 28 | $1,058 |
| Edging and trimming 640 ft | $16.20 | 28 | $454 |
| Blowing hard surfaces | $8.10 | 28 | $227 |
| Bed weed check 1,100 sq ft | $10.80 | 28 | $302 |
| Spring cleanup | one time | 1 | $285 |
| Season total | $2,326 |
Those are example rates, not a price list; your cost library supplies your own. Change the visit count from 28 to 32 and every per-visit line reprices, while the spring cleanup stays a single charge. For a monthly installment contract, divide the season total by the billing months you offer and state that in your terms.
Contract
What a signed maintenance agreement should hold.
What a lawn maintenance contract agreement includes
A contract that holds up through the season spells out four things. The proposal in LandscapeEstimating carries each of them.
- Scope of every visit, line by line, tied to measured quantities (sq ft of turf, feet of edging), so "the whole yard" is never the scope
- The visit count and the season, with one-time services listed separately from recurring ones
- The price: season total, price per visit and the option the client chose
- Terms: how long prices hold, payment, cancellation, weather days and rain delays. A default terms line is on every proposal; Operations adds custom proposal templates with your own terms text
The client's signature, name, date and chosen option are stored with the proposal, so next year's renewal starts from the same map and the same scope.
Who it's for
Companies that sell seasons, not single mows.
Who buys lawn care contract software
Answering "can you send me a price for the season" from the office the same afternoon is where the time comes back. Our lawn care estimate app covers quoting on site, and landscape bidding software covers commercial bid packages.
- Residential lawn care companies selling weekly or biweekly mowing contracts by the season, 50 to 500 properties
- Maintenance divisions of design-build firms that roll install clients into a 12 month maintenance agreement
- Commercial maintenance contractors rebidding HOA, office park and retail contracts every year from a saved map
- Lawn treatment companies adding mowing contracts next to their fertilizer rounds
Compare
Where contract tools differ.
Lawn care contract software options compared
Most lawn care contract software is a scheduling and billing system with a contract form attached. That is useful once the contract is signed. The table sums up what each type of tool does; check current plans with each vendor.
| Option | Measures the lawn | Prices per visit from your rates | Online signature | Schedules and bills the season |
|---|---|---|---|---|
| Paper or Word contract template | No | You do the math | No | No |
| Jobber, Housecall Pro, LawnPro | Map tools vary, Jobber uses Google Maps | Price you type per line | Yes | Yes |
| Service Autopilot, RealGreen | Varies by plan or partner | Rate tables | Yes | Yes |
| LandscapeEstimating | Yes, satellite trace with live square feet | Yes, from your production rates and margin | Yes, with options and add-ons | No, it hands off to your scheduling or accounting tool |
Where others win: if you need routing, recurring invoices and autopay in one app, a field service platform does that and we don't. Where we win: the contract price comes from measured quantities and your real production rates, so a 28-visit contract is priced right before anyone signs it. Many companies run both, pricing and signing here and scheduling in their existing tool. See our Jobber alternative and Service Autopilot alternative notes, or the QuickBooks export that turns signed contracts into invoices.
Plans
Priced per company.
Lawn care contract software pricing
Maintenance pricing with visit counts and online e-sign are on every plan.
| Plan | Monthly | Billed yearly | Estimator seats | What it adds for contracts |
|---|---|---|---|---|
| Crew | $129 | $64 a month | 2 | Maintenance pricing by visit, e-sign, proposal tracking |
| Company | $299 | $149 a month | 6 | Good, better, best options, add-ons, deposit link, job costing, QuickBooks Online export |
| Operations | $649 | $324 a month | 15 | Custom proposal templates with your terms, branches, margin guardrails |
Full details are on the pricing page.
FAQ
- What is the best software for lawn care contracts?
The best choice depends on where your contracts go wrong. If scheduling and billing are the pain, a field service platform fits. If contracts are underpriced, use lawn care contract software that measures the lawn and prices every visit from your rates, such as LandscapeEstimating, then schedule in the tool you already have.
- How do you price a 12 month lawn care contract?
Price one visit from measured quantities and your production rates, multiply by the visits in the season, then add one-time services such as spring and fall cleanup once. Divide the season total by the billing months if the client pays monthly, and state the visit count in the contract.
- What should a lawn maintenance contract agreement include?
It should list the services in each visit with measured quantities, the number of visits and the season dates, the season total and price per visit, payment terms, how weather delays and cancellations are handled, and both signatures with a date.
- Can clients sign a lawn care contract online?
Yes. In LandscapeEstimating the client opens the proposal link, chooses an option and any add-ons, types their name and signs. The signed date, name and option are saved with the proposal and your team is notified at once.
- Are contract mowing rates priced per visit or per season?
Both appear on a good contract. Clients compare the price per visit, while the season total protects your revenue. LandscapeEstimating shows the season total and the per-visit price on the same proposal, calculated from the visit count you set.
- Does lawn care contract software handle contract bids for commercial properties?
Yes. Trace a commercial site in sections, price each area per visit, and send the bid with the visit count and options. When the contract comes up for rebid, open the saved map and reprice from your current rates.
Get started
Price your next season contract from the map and get it signed this week
Trace a real US address, set the visits in the season and see the per-visit price and season total build together. When it matches how you price, create your account.